Executive Assistant to CEO

Clearwater, FL
Full Time
Mid Level
Enumerate is looking for an Executive Assistant for our CEO!

We are seeking a highly motivated and dynamic Executive Assistant to join our team and provide comprehensive support to the CEO and assistance to our executive leadership team at Enumerate.

This role requires a unique blend of intellectual curiosity, emotional intelligence, and the ability to thrive in a fast-paced startup environment. The ideal candidate will be a self-starter who is adept at managing complex tasks with a proactive and subtly assertive approach. You should be capable of building strong relationships within the organization, serving as a culture driver, and creating a welcoming atmosphere where all team members feel comfortable approaching you.

In turn, the CEO and ELT will respect your candor, drive, and collaboration as a partner. If you are passionate about leveraging your organizational skills to make a tangible impact and drive our company's vision forward, we encourage you to apply.

This full-time salaried role will be in our Clearwater office, with hybrid schedule potential. Our salary range is 55-60k, depending on experience.  

Who will love this job
  • A detailed, creative professional who enjoys working in a mission and results-driven environment
  • A relationship builder, excited to interact stakeholders at all levels, including staff, board members, external clients and partners
  • A proactive problem-solver with sound judgment and decision-making skills
What you’ll do
  • CEO Support: 
    • Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. 
    • Coordinate logistics for executive meetings, conferences, and special events.  
    • Prepare, edit, and ensure the accuracy of documents, presentations, and reports for the CEO. 
    • Prioritize and screen incoming emails, calls, and correspondence for the CEO, ensuring timely responses and follow-up. 
  • Executive Leadership Team Assistance: 
    • Provide administrative support to other members of the Executive Leadership Team (ELT). 
    • Assist in scheduling meetings and preparing materials such as agendas, notes, and follow-up actions for executives. 
    • Collaborate with department heads to facilitate cross-functional initiatives and projects. 
  • Communication and Liaison: 
    • Serve as a point of contact and gatekeeper for the CEO and ELT, handling inquiries and requests with professionalism and confidentiality. 
    • Facilitate communication and coordination between the executive team, departments, and external stakeholders. 
    • Draft, proofread, and distribute internal and external communications on behalf of the CEO and ELT.  
  • Office Management: 
    • Maintain office supplies, equipment, and inventory, ensuring that all resources are stocked and operational. 
    • Oversee office facilities and liaise with building management as needed to address maintenance and security concerns. 
    • Manage vendor relationships and contracts for office services, including catering, cleaning, and maintenance. 
  • Special Projects and Initiatives: 
    • Support and manage special projects as assigned, conducting research and preparing reports to assist in strategic decision-making and planning.   
You should have
  • Experience: Minimum of one year working as an Executive Assistant, or in a similar capacity, with a proven track record of supporting C-level executives.
  • Trust and Integrity: Ability to earn the trust of peers and leaders across the organization by consistently demonstrating and upholding our Core Values.
  • Proactive Initiative: Highly self-motivated and driven, with a strong ability to operate independently. Exhibits foresight to anticipate needs and take appropriate action without needing constant direction.
  • Communication Skills: Strong verbal and written communication skills with a capacity to handle sensitive information discretely.
  • Emotional Intelligence: Exhibits emotional resilience; able to maintain composure and high performance under pressure.
  • Organizational Skills: Exceptional organizational and time management skills with a knack for prioritizing competing tasks effectively.
  • Attention to Detail: Demonstrates superior attention to detail and maintains high accuracy in a dynamic, fast-paced environment.
  • Technical Proficiency: Skilled in Microsoft Office suite.
  • Travel: willingness to travel up to 5% for business needs.
  • Sponsorship: must be eligible to work in the US without sponsorship.

Why Enumerate:

Our team is changing the face of the HOA Property Technology space as a trusted industry leader for over 30 years. Today, our products enable over 1,500 of the highest-caliber property management companies in the world to grow and protect their organizations. We are a five-time winner of FLCAJā€™s Readers Choice Awards for our solutions and support.

Our approach to work is proactive, collaborative, and committed and our team of 140+ are truly passionate about creating a best-run company internally just as we create best-run Property Management Companies for our customers. Learn about our Core Values here.

We offer a full slate of benefits, including competitive salaries, medical (including a $0 option for employees), dental, vision, life and disability coverage, paid vacation, paid holidays, tuition reimbursement, $1,000 employee referral program and a 401(k) plan. When possible, we also like to offer fun in-person perks like pet-friendly offices, paid food trucks and company outings.

We have offices in Clearwater, FL (near Tampa), Fort Lauderdale, FL, Knoxville TN, and Mission Viejo, CA (an hour outside LA), plus a few fully remote team members across the US.

We are an equal opportunity employer. We value each team member for their skills, experience and unique perspectives. This is a principle embodied in the way we do business, our policies, and is visible in our results. Come join us and find out what the best work of your career could look like here at Enumerate.


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